Publication Scheme

South Petherton Parish Council

Publication Scheme

Adopted and Approved at the Meeting of the Parish Council on Monday 2nd November 2015

Information available from South Petherton Parish Council under the publication scheme devised and approved by the Information Commissioner.

Information to be published	How the information can be obtained	Cost
Class1 - Who we are and what we do (Organisational information, structures, locations and contacts) This will be current information only.	(Hard copy or website)	See costs schedule below
Who’s who on the Council and its Committees	Hard copy or email from the clerk Parish council website Village noticeboards
Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used))	Hard copy or email from the clerk Parish council website Village noticeboards
Staffing structure	Parish council website

Information to be published	How the information can be obtained	Cost
Class 2 – What we spend and how we spend it (Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit) Current and previous financial year as a minimum	(Hard copy or website)	See costs schedule below
Annual return form and report by auditor	Hard copy or email from the clerk Parish council website
Finalised budget	Hard copy or email from the clerk
Precept	Hard copy or email from the clerk
Borrowing Approval letter	None
Financial Standing Orders and Regulations	Hard copy or email from the clerk
Grants given and received	Hard copy or email from the clerk
List of current contracts awarded and value of contract	Hard copy from the clerk
Members’ allowances and expenses	Hard copy from the clerk Parish council website (minutes)

Information to be published	How the information can be obtained	Cost
Class 3 – What our priorities are and how we are doing (Strategies and plans, performance indicators, audits, inspections and reviews) Current and previous year as a minimum	(Hard copy or website)	See costs schedule below
Parish Plan (current and previous year as a minimum)	Hard copy or email from the clerk
Annual Report to Parish or Community Meeting (current and previous year as a minimum)	Hard copy or email from the clerk
Quality status	No application
Local charters drawn up in accordance with DCLG guidelines	None in place

Information to be published	How the information can be obtained	Cost
Class 4 – How we make decisions (Decision making processes and records of decisions) Current and previous council year as a minimum	(Hard copy or website)	See costs schedule below
Timetable of meetings (Council and any committee/sub-committee meetings and parish meetings)	Hard copy or email from the clerk Parish Council Website
Agendas of meetings (as above)	Hard copy or email from the clerk Parish council website Parish noticeboards
Minutes of meetings (as above) – n.b. this will exclude information that is properly regarded as private to the meeting.	Hard copy or email from the clerk Parish council website Parish noticeboards
Reports presented to council meetings – n.b. this will exclude information that is properly regarded as private to the meeting.	Hard copy from the clerk
Responses to consultation papers	Hard copy or email from the clerk Parish council website (minutes)
Responses to planning applications	Hard copy or email from the clerk Parish council website (minutes)
Bye-laws	None

Information to be published	How the information can be obtained	Cost
Class 5 – Our policies and procedures (Current written protocols, policies and procedures for delivering our services and responsibilities) Current information only	(Hard copy or website)	See costs schedule below
Policies and procedures for the conduct of council business: Procedural standing orders Committee and sub-committee terms of reference Delegated authority in respect of officers Code of Conduct Policy statements	Hard copy or email from the clerk
Policies and procedures for the provision of services and about the employment of staff: Internal instructions to staff and policies relating to the delivery of services Equality and diversity policy Health and safety policy Recruitment policies (including current vacancies) Policies and procedures for handling requests for information Complaints procedures (including those covering requests for information and operating the publication scheme)	Hard copy or email from the clerk
Information security policy	Hard copy or email from the clerk
Records management policies (records retention, destruction and archive)	Hard copy or email from the clerk
Data protection policies	Hard copy or email from the clerk
Schedule of charges (for the publication of information)	See below

Information to be published	How the information can be obtained	Cost
Class 6 – Lists and Registers Currently maintained lists and registers only	(Hard copy or website; some information may only be available by inspection)	See costs schedule below
Assets register	Hard copy or email from the clerk
Disclosure log (indicating the information that has been provided in response to requests)	Hard copy or email from the clerk
Register of Interests	Hard copy or email from the clerk Parish council website
Register of gifts and hospitality	Hard copy or email from the clerk

Information to be published	How the information can be obtained	Cost
Class 7 – The services we offer (Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses) Current information only	(Hard copy or website; some information may only be available by inspection)	See costs schedule below
Parks, playing fields and recreational facilities	Hard copy or email from the clerk parish council website
Seating, litter bins, clocks, memorials and lighting	Hard copy or email from the clerk
Bus shelters	Hard copy or email from the clerk
Additional Information This will provide Councils with the opportunity to publish information that is not itemised in the lists above	None

Contact details:

Kate Alford

Parish Clerk

Unit 1, South Petherton Parish Council

Frogmary Green Farm

West Street

South Petherton

TA13 5DJ

Phone: 01460 241002

Email: clerk@southpethertonparishcouncil.gov.uk

SCHEDULE OF CHARGES

TYPE OF CHARGE	DESCRIPTION	BASIS OF CHARGE
Disbursement cost	Photocopying @ 10p per sheet (B & W)	Based on computer printing
	Photocopying @ 20p per sheet (colour)	Based on computer printing

	Postage	Actual cost of Royal Mail standard 2nd class

Statutory Fee		In accordance with the relevant legislation (The statute applicable will be stated)