South Petherton Parish Council

Publication Scheme

Adopted and Approved at the Meeting of the Parish Council on Monday 2nd November 2015

Information available from South Petherton Parish Council under the publication scheme devised and approved by the Information Commissioner. 

Information to be published How the information can be obtained Cost

Class1 - Who we are and what we do

(Organisational information, structures, locations and contacts)

This will be current information only.

(Hard copy or website)  See costs schedule below
Who’s who on the Council and its Committees

Hard copy or email from the clerk

Parish council website

Village noticeboards

 
Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used))

Hard copy or email from the clerk

Parish council website

Village noticeboards

 
Staffing structure Parish council website  

 

Information to be published How the information can be obtained Cost

Class 2 – What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)

Current and previous financial year as a minimum

(Hard copy or website) See costs schedule below
Annual return form and report by auditor

Hard copy or email from the clerk

Parish council website

 
Finalised budget Hard copy or email from the clerk  
Precept Hard copy or email from the clerk  
Borrowing Approval letter None  
Financial Standing Orders and Regulations Hard copy or email from the clerk  
Grants given and received Hard copy or email from the clerk  
List of current contracts awarded and value of contract Hard copy from the clerk  
Members’ allowances and expenses

Hard copy from the clerk

Parish council website (minutes)

 

 

Information to be published

How the information can be obtained

Cost

Class 3 – What our priorities are and how we are doing

(Strategies and plans, performance indicators, audits, inspections and reviews)

Current and previous year as a minimum

(Hard copy or website) See costs schedule below
Parish Plan (current and previous year as a minimum) Hard copy or email from the clerk  

Annual Report to Parish or Community Meeting (current and previous year as a minimum)
 
Hard copy or email from the clerk  
Quality status No application  

Local charters drawn up in accordance with DCLG guidelines
 
None in place  

 

Information to be published

How the information can be obtained

Cost

Class 4 – How we make decisions

(Decision making processes and records of decisions)

Current and previous council year as a minimum

(Hard copy or website) See costs schedule below
Timetable of meetings (Council and any committee/sub-committee meetings and parish meetings)

Hard copy or email from the clerk

Parish Council Website

 
Agendas of meetings (as above)

Hard copy or email from the clerk

Parish council website

Parish noticeboards

 
Minutes of meetings (as above) – n.b. this will exclude information that is properly regarded as private to the meeting.

Hard copy or email from the clerk

Parish council website

Parish noticeboards

 
Reports presented to council meetings – n.b. this will exclude information that is properly regarded as private to the meeting. Hard copy from the clerk  
Responses to consultation papers

Hard copy or email from the clerk

Parish council website

(minutes)

 
Responses to planning applications

Hard copy or email from the clerk

Parish council website

(minutes)

 
Bye-laws None  

 

Information to be published

How the information can be obtained Cost

Class 5 – Our policies and procedures

(Current written protocols, policies and procedures for delivering our services and responsibilities)

Current information only

(Hard copy or website) See costs schedule below

Policies and procedures for the conduct of council business:

  • Procedural standing orders
  • Committee and sub-committee terms of reference
  • Delegated authority in respect of officers
  • Code of Conduct
  • Policy statements
Hard copy or email from the clerk  

Policies and procedures for the provision of services and about the employment of staff:

  • Internal instructions to staff and policies relating to the delivery of services
  • Equality and diversity policy
  • Health and safety policy
  • Recruitment policies (including current vacancies)
  • Policies and procedures for handling requests for information
  • Complaints procedures (including those covering requests for information and operating the publication scheme)

Hard copy or email from the clerk
 
 
Information security policy Hard copy or email from the clerk  
Records management policies (records retention, destruction and archive) Hard copy or email from the clerk  
Data protection policies Hard copy or email from the clerk  
Schedule of charges (for the publication of information) See below  

 

Information to be published

How the information can be obtained

Cost

Class 6 – Lists and Registers

Currently maintained lists and registers only

(Hard copy or website; some information may only be available by inspection) See costs schedule below
Assets register Hard copy or email from the clerk  

Disclosure log (indicating the information that has been provided in response to requests)
Hard copy or email from the clerk  
Register of Interests

Hard copy or email from the clerk

Parish council website

 
Register of gifts and hospitality Hard copy or email from the clerk  

 

Information to be published How the information can be obtained Cost

Class 7 – The services we offer

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)

Current information only

(Hard copy or website; some information may only be available by inspection) See costs schedule below
Parks, playing fields and recreational facilities

Hard copy or email from the clerk

parish council website

 

Seating, litter bins, clocks, memorials and lighting

Hard copy or email from the clerk  
Bus shelters Hard copy or email from the clerk  

Additional Information

This will provide Councils with the opportunity to publish information that is not itemised in the lists above

None  

 

Contact details:

Bruce Poole BA (Hons) FILCM MMC

Parish Clerk                                 

Rooftops                                      

10 South Street

Burnham on Sea

Somerset

TA8 1BS

Phone: 07887 802922

Email: parishclerk@southpethertonparishcouncil.gov.uk

SCHEDULE OF CHARGES

TYPE OF CHARGE

DESCRIPTION BASIS OF CHARGE
Disbursement cost Photocopying @ 10p per sheet (B & W) Based on computer printing
  Photocopying @ 20p per sheet (colour) Based on computer printing
     
  Postage Actual cost of Royal Mail standard 2nd class
     
Statutory Fee   In accordance with the relevant legislation (The statute applicable will be stated)

 

 

 




© 2018 - South Petherton Parish Council: clerk@southpethertonparishcouncil.gov.uk
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